Egis · Dubai, UAE · Ref: 25092636
Website Egis
Hiring Executive Assistant to CEO in Dubai, Dubai, United Arab Emirates
Executive Assistant to CEO at Egis in Dubai-25092636
The Executive Assistant provides high-level administrative, operational, and strategic support to the Chief Executive Officer (CEO) and Executive Leadership Team. The role serves as a trusted partner to senior executives, ensuring efficient management of schedules, communications, governance activities, projects, and executive priorities. The EA acts as a central coordination point between the executive team, internal departments, clients, and external stakeholders while maintaining the highest standards of professionalism, confidentiality, and discretion.
💼 Full-time
🏢 On-site
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Executive Assistant to CEO
Egis · Dubai, United Arab Emirates
Posted: 2026-09-23
Job Summary
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Reference
25092636
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Company
Egis
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Job Title
Executive Assistant to CEO
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Department
Administrative
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Location
Dubai, Dubai, United Arab Emirates
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Experience
5
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About Egis
Egis is a global organisation with over 23,500 employees worldwide. With our head office based in Paris, we offer global career opportunities, as well as offer rewarding careers for our people locally.
In addition, egis is an organisation with a capacity to make meaningful industry and community change in the space of place-making, sustainability and creating connected cities. Different to other engineering firms, Egis offers true end-to-end capability across the entire design-to-operation lifecycle, offering advisory, architecture, engineering, design, asset management and operations services.
Moreover, we are committed to creating great teams doing innovative work and would love you to join us to Impact the Future.
Working at Egis
Egis is a global organisation with over 23,500 employees worldwide. With our head office based in Paris, we offer global career opportunities, as well as offer rewarding careers for our people locally.
In addition, egis is an organisation with a capacity to make meaningful industry and community change in the space of place-making, sustainability and creating connected cities. Different to other engineering firms, Egis offers true end-to-end capability across the entire design-to-operation lifecycle, offering advisory, architecture, engineering, design, asset management and operations services.
Moreover, we are committed to creating great teams doing innovative work and would love you to join us to Impact the Future.
Position Overview
This Executive Assistant to CEO opportunity with Egis is based in Dubai, United Arab Emirates. The selected candidate will support practical Civil Engineering activities and work with relevant colleagues to meet operational priorities.
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Seniority
Mid-Senior Level
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Industry
Civil Engineering
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Employment Type
Full-time
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Work Model
On-site
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Job Location Type
Physical location
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Job Description
Role Purpose
The Executive Assistant provides high-level administrative, operational, and strategic support to the Chief Executive Officer (CEO) and Executive Leadership Team. The role serves as a trusted partner to senior executives, ensuring efficient management of schedules, communications, governance activities, projects, and executive priorities.
In addition, the EA acts as a central coordination point between the executive team, internal departments, clients, and external stakeholders while maintaining the highest standards of professionalism, confidentiality, and discretion. Executive Support.
Moreover, manage complex calendars, appointments, and scheduling for the CEO and Executive Leadership Team.. Coordinate internal and external meetings, including board meetings, leadership meetings, and client engagements..
Therefore, screen and prioritize communications, correspondence, and requests on behalf of executives.. Prepare presentations, reports, briefing documents, agendas, and meeting materials..
Meanwhile, manage travel arrangements, accommodation bookings, visas, and detailed itineraries.. Track action items and ensure follow-up on key business priorities.
Main Activities
Leadership Team Coordination. Provide administrative support to senior executives including the CFO, HR Director, Operations Director, and other members of the Executive Leadership Team..
In addition, coordinate leadership meetings, annual planning sessions, and executive workshops.. Prepare meeting minutes, document decisions, and monitor completion of agreed actions..
Moreover, support cross-functional collaboration and communication across departments. Project & Business Support.
Therefore, assist with the coordination of strategic initiatives and special projects.. Maintain project trackers and executive dashboards..
Meanwhile, support the preparation of business cases, reports, and management presentations.. Monitor deadlines and key deliverables across executive-led initiatives..
Delivery and Collaboration
Conduct research and gather information to support executive decision-making. Governance & Confidentiality.
In addition, maintain confidential company records and executive documentation.. Support governance processes including board reporting and executive committee meetings..
Moreover, ensure compliance with company policies and document control procedures.. Handle sensitive information with absolute discretion and professionalism.
Therefore, office & Administrative Management. Manage executive expense claims and approvals..
Meanwhile, maintain filing systems and document repositories.. Support procurement and administration requirements for the executive office..
As a result, assist with corporate events, leadership meetings, and company functions.
Key Responsibilities
- The Executive Assistant provides high-level administrative, operational, and strategic support to the Chief Executive Officer (CEO) and Executive Leadership Team. The role serves as a trusted partner to senior executives, ensuring efficient management of schedules, communications, governance activities, projects, and executive priorities.
The EA acts as a central coordination point between the executive team, internal departments, clients, and external stakeholders while maintaining the highest standards of professionalism, confidentiality, and discretion.
Executive Support
• Manage complex calendars, appointments, and scheduling for the CEO and Executive Leadership Team.
• Coordinate internal and external meetings, including board meetings, leadership meetings, and client engagements.
• Screen and prioritize communications, correspondence, and requests on behalf of executives.
• Prepare presentations, reports, briefing documents, agendas, and meeting materials.
• Manage travel arrangements, accommodation bookings, visas, and detailed itineraries.
• Track action items and ensure follow-up on key business priorities.
Leadership Team Coordination
• Provide administrative support to senior executives including the CFO, HR Director, Operations Director, and other members of the Executive Leadership Team.
• Coordinate leadership meetings, annual planning sessions, and executive workshops.
• Prepare meeting minutes, document decisions, and monitor completion of agreed actions.
• Support cross-functional collaboration and communication across departments.
Project & Business Support
• Assist with the coordination of strategic initiatives and special projects.
• Maintain project trackers and executive dashboards.
• Support the preparation of business cases, reports, and management presentations.
• Monitor deadlines and key deliverables across executive-led initiatives.
• Conduct research and gather information to support executive decision-making.
Governance & Confidentiality
• Maintain confidential company records and executive documentation.
• Support governance processes including board reporting and executive committee meetings.
• Ensure compliance with company policies and document control procedures.
• Handle sensitive information with absolute discretion and professionalism.
Office & Administrative Management
• Manage executive expense claims and approvals.
• Maintain filing systems and document repositories.
• Support procurement and administration requirements for the executive office.
• Assist with corporate events, leadership meetings, and company functions.
Candidate Requirements
- Essential
• Bachelor's degree in Business Administration or related discipline preferred.
• Minimum 5 years' experience as an Executive Assistant, Personal Assistant, or Senior Administrator supporting C-suite executives.
• Experience supporting multiple senior stakeholders simultaneously.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong organisational and time-management skills.
Preferred
• Experience within professional services, engineering, construction, consulting, or corporate environments.
• Experience supporting executive committees or board-level activities.
• Project coordination or project administration experience.
Required Skills
Verified role focus: Administrative; Civil Engineering. Editorial career guidance — review the official qualifications for role-specific technicalsoftwarecommunicationsafety and stakeholder-management skills.
Compensation and Benefits
Salary Insights
Final compensation may depend on experience, qualifications, interview performance, shift requirements, internal grading, and the employer’s approved compensation structure.
Why This Job Is a Great Opportunity
This verified Executive Assistant to CEO vacancy offers direct involvement in civil engineering work with Egis in Dubai. The official description highlights responsibilities and qualifications specific to the advertised project or discipline, with direct application through the employer's authorised ATS.
Location and Map
This role is listed in Dubai, Dubai, United Arab Emirates. Candidates should confirm the exact workplace, shift arrangement, travel expectations, and reporting location directly with the employer.
Frequently Asked Questions
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Is this job posted by LinkatoJobs?
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Is visa sponsorship available?
Visa sponsorship status is listed in the job summary. Candidates should confirm final eligibility directly with the employer.
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Job Application Notice
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Executive Assistant to CEO
Egis · Dubai, United Arab Emirates
Posted: 2026-09-23
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