Document Controller (Site Supervision)

Job details

Job overview

AECOM is recruiting a Document Controller (Site Supervision) in Abu Dhabi, United Arab Emirates. The active official vacancy, reference J10144045, supports construction, infrastructure, engineering or site-delivery work within Administrative.

Role purpose: We are seeking a detail-oriented and organized Document Controller to join our team in Abu Dhabi, United Arab Emirates.

Delivery scope: You will supervise documentation activities, maintain accurate records, and coordinate with site teams to ensure seamless document management throughout project execution.; Supervise and manage all site-based documentation processes, ensuring accuracy, completeness, and timely submission; Maintain comprehensive document control systems and filing structures in compliance with organizational and regulatory standards; Coordinate with project teams, contractors, and stakeholders to collect, review, and process site documentation; Ensure all project documents are properly indexed, archived, and retrievable for audit and compliance purposes; Monitor document workflows and identify opportunities to improve efficiency and reduce delays; Conduct regular audits of documentation practices to verify adherence to established protocols and quality standards; Prepare and maintain documentation reports, logs, and status updates for management review; Liaise with relevant authorities and external parties regarding documentation requirements specific to Abu Dhabi and UAE regulations; Train and guide site personnel on proper documentation procedures and best practices

Candidate profile: Proven experience as a Document Controller or in a similar document management role, preferably in a site-based environment; Demonstrated supervisory or coordination experience managing documentation teams or processes; Strong proficiency with document management systems and software; Excellent organizational and time management skills with the ability to prioritize multiple tasks; Meticulous attention to detail and commitment to accuracy in record-keeping; Solid understanding of compliance requirements and regulatory standards in construction or engineering projects; Knowledge of UAE and Abu Dhabi-specific documentation and compliance requirements (preferred); Proficiency in Aconex;

Workplace and engagement: Full Time, onsite, based in Abu Dhabi, United Arab Emirates. Salary, closing date and visa sponsorship are not disclosed by the employer.

Responsibilities

• You will supervise documentation activities, maintain accurate records, and coordinate with site teams to ensure seamless document management throughout project execution.
• Supervise and manage all site-based documentation processes, ensuring accuracy, completeness, and timely submission
• Maintain comprehensive document control systems and filing structures in compliance with organizational and regulatory standards
• Coordinate with project teams, contractors, and stakeholders to collect, review, and process site documentation
• Ensure all project documents are properly indexed, archived, and retrievable for audit and compliance purposes
• Monitor document workflows and identify opportunities to improve efficiency and reduce delays
• Conduct regular audits of documentation practices to verify adherence to established protocols and quality standards
• Prepare and maintain documentation reports, logs, and status updates for management review
• Liaise with relevant authorities and external parties regarding documentation requirements specific to Abu Dhabi and UAE regulations
• Train and guide site personnel on proper documentation procedures and best practices

Requirements

• Proven experience as a Document Controller or in a similar document management role, preferably in a site-based environment
• Demonstrated supervisory or coordination experience managing documentation teams or processes
• Strong proficiency with document management systems and software
• Excellent organizational and time management skills with the ability to prioritize multiple tasks
• Meticulous attention to detail and commitment to accuracy in record-keeping
• Solid understanding of compliance requirements and regulatory standards in construction or engineering projects
• Knowledge of UAE and Abu Dhabi-specific documentation and compliance requirements (preferred)
• Proficiency in Aconex

Skills

• Quality assurance
• Document control
• Contract management
• Stakeholder management
• Construction coordination
• Technical reporting
• Multidisciplinary teamwork

Salary and benefits

• AECOM states that benefits depend on employment status and may include health and insurance coverage, paid time off, leave programmes, well-being resources, travel insurance, recognition awards, retirement savings and an employee stock purchase plan.

About AECOM

Work with Us. Change the World. ; At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.; There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists.

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