Document Control - UAE National

Job details

Job overview

Egis Group is recruiting a Document Control – UAE National in Dubai, United Arab Emirates. The active official vacancy, reference REF14933M, supports construction, infrastructure, engineering or site-delivery work within Engineering.

Role purpose: We are seeking a detail-oriented and organized Document Control- UAE National professional for our Dubai office.

Delivery scope: As a UAE National, you will play a critical role in managing, organizing, and maintaining our company's documentation systems to ensure accuracy, compliance, and accessibility across all departments.; This position requires a professional who can efficiently handle document workflows, maintain version control, and uphold the highest standards of record management.; Manage and maintain document control systems, ensuring proper filing, indexing, and retrieval of all organizational documents; Implement and enforce document control procedures and policies in compliance with regulatory requirements and industry standards; Monitor document versions and revisions, maintaining accurate records of all changes and updates; Coordinate with various departments to collect, review, and process documents for storage and archival; Ensure compliance with document retention policies and regulatory requirements applicable to the organization; Perform regular audits of document management systems to identify discrepancies and implement corrective actions; Maintain organized filing systems, both physical and digital, ensuring easy accessibility and retrieval; Prepare and maintain documentation logs, indexes, and tracking reports

Candidate profile: UAE Nationals with Family Book only ; Proven experience in document control, records management, or related administrative roles; Proficiency with document management systems (DMS) and digital filing platforms; Strong organizational and time management skills with exceptional attention to detail; Knowledge of document control procedures, best practices, and regulatory compliance requirements; Excellent communication and interpersonal skills; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); Ability to work independently and manage multiple tasks simultaneously; Strong analytical skills and ability to identify process improvements;

Workplace and engagement: Full Time, onsite, based in Dubai, United Arab Emirates. Salary, closing date and visa sponsorship are not disclosed by the employer.

Responsibilities

• As a UAE National, you will play a critical role in managing, organizing, and maintaining our company's documentation systems to ensure accuracy, compliance, and accessibility across all departments.
• This position requires a professional who can efficiently handle document workflows, maintain version control, and uphold the highest standards of record management.
• Manage and maintain document control systems, ensuring proper filing, indexing, and retrieval of all organizational documents
• Implement and enforce document control procedures and policies in compliance with regulatory requirements and industry standards
• Monitor document versions and revisions, maintaining accurate records of all changes and updates
• Coordinate with various departments to collect, review, and process documents for storage and archival
• Ensure compliance with document retention policies and regulatory requirements applicable to the organization
• Perform regular audits of document management systems to identify discrepancies and implement corrective actions
• Maintain organized filing systems, both physical and digital, ensuring easy accessibility and retrieval
• Prepare and maintain documentation logs, indexes, and tracking reports

Requirements

• UAE Nationals with Family Book only
• Proven experience in document control, records management, or related administrative roles
• Proficiency with document management systems (DMS) and digital filing platforms
• Strong organizational and time management skills with exceptional attention to detail
• Knowledge of document control procedures, best practices, and regulatory compliance requirements
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to work independently and manage multiple tasks simultaneously
• Strong analytical skills and ability to identify process improvements

Skills

• Document control
• Construction coordination
• Technical reporting
• Multidisciplinary teamwork

About Egis Group

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.; With 3,500 employees across 8 countries in the Middle East, Egis.

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