Document Controller

Job details

Job overview

AECOM is recruiting a Document Controller in Dubai, United Arab Emirates. The active official vacancy, reference J10144317, supports construction, infrastructure, engineering or site-delivery work within Administrative.

Role purpose: Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office.

Delivery scope: Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office.; Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes.; Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project.; Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary.; Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required.; Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.; Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.; Coordinating and ordering of stationary and office supplies.; Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office.; Keep computerized records of all Service Users who are referred to the project.

Candidate profile: Bachelors Degree or Diploma or equivalent of experience.; Minimum 5 years of experience within similar projects, with minimum 3 years in UAE.; RTA Experienced preferable.; Middle East experience preferred; Aconex experience preferred ;

Workplace and engagement: Contract, onsite, based in Dubai, United Arab Emirates. Salary, closing date and visa sponsorship are not disclosed by the employer.

Responsibilities

• Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office.
• Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes.
• Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project.
• Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary.
• Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required.
• Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.
• Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.
• Coordinating and ordering of stationary and office supplies.
• Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office.
• Keep computerized records of all Service Users who are referred to the project.

Requirements

• Bachelors Degree or Diploma or equivalent of experience.
• Minimum 5 years of experience within similar projects, with minimum 3 years in UAE.
• RTA Experienced preferable.
• Middle East experience preferred
• Aconex experience preferred

Skills

• Document control
• Construction coordination
• Technical reporting
• Multidisciplinary teamwork

Salary and benefits

• AECOM states that benefits depend on employment status and may include health and insurance coverage, paid time off, leave programmes, well-being resources, travel insurance, recognition awards, retirement savings and an employee stock purchase plan.

About AECOM

Work with Us. Change the World. ; At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.; There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists.

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