Document Controller

Job details

Job overview

Egis Group is recruiting a Document Controller in Abu Dhabi, United Arab Emirates. The active official vacancy, reference REF14384G, supports construction, infrastructure, engineering or site-delivery work within Engineering.

Role purpose: We are seeking a highly organized and detail-oriented Document Controller / Project Coordinator to support our Marine Division in Abu Dhabi.

Delivery scope: Manage, control, and maintain all project documents, drawings, correspondence, and records.; Ensure proper filing, tracking, distribution, and archiving of project documentation in accordance with company procedures.; Maintain document control registers and monitor document revisions and approvals.; Coordinate with project managers, engineers, clients, consultants, subcontractors, and suppliers regarding project documentation and administrative matters.; Prepare and submit project reports, meeting minutes, progress updates, and presentations as required.; Track project deliverables, action items, and deadlines to ensure timely completion.; Support project mobilization and resource coordination activities.; Assist in preparing technical and commercial submissions, permits, and project correspondence.; Monitor incoming and outgoing documents to ensure compliance with project requirements.; Maintain project databases and ensure accurate record keeping.

Candidate profile: Bachelor's Degree or Diploma in Business Administration, Engineering, Project Management, or a related field.; Minimum 5 years of experience in document control and project coordination, preferably within marine, infrastructure, construction, or EPC projects.; Strong knowledge of document control procedures and project administration practices.; Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.; Experience using document management systems (Aconex, EDMS, SharePoint, or similar platforms) is preferred.; Excellent communication and coordination skills.; Strong organizational and multitasking abilities.; Ability to work effectively in a fast-paced project environment.; Experience working on marine construction, dredging, ports, harbours, bridges, or offshore projects will be an advantage.;

Workplace and engagement: Full Time, onsite, based in Abu Dhabi, United Arab Emirates. Salary, closing date and visa sponsorship are not disclosed by the employer.

Responsibilities

• Manage, control, and maintain all project documents, drawings, correspondence, and records.
• Ensure proper filing, tracking, distribution, and archiving of project documentation in accordance with company procedures.
• Maintain document control registers and monitor document revisions and approvals.
• Coordinate with project managers, engineers, clients, consultants, subcontractors, and suppliers regarding project documentation and administrative matters.
• Prepare and submit project reports, meeting minutes, progress updates, and presentations as required.
• Track project deliverables, action items, and deadlines to ensure timely completion.
• Support project mobilization and resource coordination activities.
• Assist in preparing technical and commercial submissions, permits, and project correspondence.
• Monitor incoming and outgoing documents to ensure compliance with project requirements.
• Maintain project databases and ensure accurate record keeping.

Requirements

• Bachelor's Degree or Diploma in Business Administration, Engineering, Project Management, or a related field.
• Minimum 5 years of experience in document control and project coordination, preferably within marine, infrastructure, construction, or EPC projects.
• Strong knowledge of document control procedures and project administration practices.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Experience using document management systems (Aconex, EDMS, SharePoint, or similar platforms) is preferred.
• Excellent communication and coordination skills.
• Strong organizational and multitasking abilities.
• Ability to work effectively in a fast-paced project environment.
• Experience working on marine construction, dredging, ports, harbours, bridges, or offshore projects will be an advantage.

Skills

• Document control
• Contract management
• Bridge engineering
• Marine construction
• Construction coordination
• Technical reporting
• Multidisciplinary teamwork

About Egis Group

With over 50 years of excellence, Waagner Biro Bridge Services is a leader in construction engineering across Dubai and the UAE. We specialise in innovative solutions for bridge systems, steel structures, and infrastructure projects, serving both government and private sectors.; Backed by a skilled team of engineers, we handle every stage, from design to construction and maintenance, with precision and quality. Our commitment to innovation and sustainability drives us to deliver projects that stand the test of time.; Learn more: https://waagnerbiro-bridgeservices.com/;

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